You are right /COPYALL should do it and as you said it can't copy the share permissions, this is one of my issues.
the idea of emailing sounds good and I think I will apply it.
Now I am still trying to find a way to run the backups automatically and to copy the share permissions, I found some Robocopy alternatives through my searches like SyncThing, Duplicati, Gs Richcopy 360, and Carbonite but I don't have any experience with these, are you?